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An official Purchase Order (PO) generated from the Cognizant Automated Procure‑to‑Pay Solution (CAPPS) is Cognizant’s primary buying method. A Cognizant PO is required to fulfill most product and service requirements.

POs can only be created and issued to those suppliers who the Global Procurement Team have added to the supplier database. Cognizant-authorized buyers need to buy products and services from preferred registered suppliers. Preferred contract suppliers listed in CAPPS provide commonly ordered products and services at negotiated least total cost. These suppliers also provide quality customer service and support.

CAPPS has made the entire procure-to-pay workflow electronic, thereby making purchasing simpler. CAPPS supports self-service purchasing.

Authorized system users can log on to CAPPS, which is a secure environment. They can browse, search, shop and buy from a range of Cognizant's most commonly used preferred contract supplier online catalogs. The users can process their orders by creating a requisition. A requisition gets routed, approved and turned into a PO electronically. During the process of creating a requisition, CAPPS automatically processes account and buyer validation.

Additionally, CAPPS checks the purchases for:

  • Availability of budgets
  • Appropriateness of equipment purchases to be charged to the sponsoring project

Final approved purchase orders are sent directly to the supplier, through Electronic Data Interchange (EDI).

AUTHORIZED BUYING METHODS
Primary Buying Method (Purchase Order)

An official purchase order (PO) is Cognizant's primary buying method. When using CAPPS, authorized purchasing POC or the Global Procurement team can order from Cognizant-approved suppliers.

CAPPS contains online product catalogs that show Cognizant-specific contract pricing from Cognizant–approved suppliers.

  • ABOUT THE PURCHASE ORDER
    ABOUT THE PURCHASE ORDER

    Authorized associates can use CAPPS to purchase required products and services from external suppliers in accordance with Cognizant purchase policies and any specific internal procedures.

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  • PURCHASE ORDER PROCESS DOCUMENT
    PURCHASE ORDER PROCESS DOCUMENT
    P.O. USER REFERENCE GUIDE

    Cognizant’s Procure-to-Pay (P2P) initiative makes it easier for Cognizant associates to conduct business with thousands of suppliers who provide essential products and services.

    Cognizant is committed to streamlining Cognizant P2P processes and providing information and transparency for Cognizant employees and our suppliers. This guide and the detailed P2P website (website URL) are part of this initiative, which will make purchasing more efficient and build stronger relationships with our suppliers.

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    P.O. SUPPLIER REFERENCE GUIDE

    Cognizant’s P2P initiative is designed to make purchasing of essential products and services more efficient and build stronger relationships with our suppliers.

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  • RECEIPT OF GOODS
    RECEIPT OF GOODS

    Cognizant recipients need to carefully inspect the purchased products upon receipt. To ensure proper receipt of goods, adhere to the guidelines. Read the Reference Guide for more details.

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Secondary Buying Method: Contracts/Agreements

Cognizant and Supplier mutually committed written document is the secondary buying method that must be used for:

  • Service contracts
  • Frequently purchased items such as subcontracting
  • Sales of stationary items, tenancy and facility management
COGNIZANT'S PURCHASE ORDER STANDARD TERMS AND CONDITIONS

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